After you understand what are the differences between different HR products, and revealing the features you need to look for in your search for an HR system, let’s see how can you pick the right HR & Payroll Software. Find below the 10 points to have in consideration when you’re deciding to by the software:
- Is it user-friendly?
If the product is fast, easy to use, has a simple interface it will be easy to be adopted by the employees and will instantly be a time saver. If the interface is complicated and has a lot of distractions, most probably you review your decision.
- Does it have the features you really need?
Reflect on what are the needs in your business. The next step is to reflect where would you like to optimize and improve the HR processes, without getting more work than needed.
- Can employees self-serve?
An important aspect to consider is if the product is able to empower any staff member with access to their HR activities. Getting more engagement in a quick and easy way anytime, anywhere is a must in modern organizations. Putting the employee data at their fingertips will definitely help you get happy peers.
- Will this system help me to reduce business risks?
Think about the fact that once your company ensures that all employees data stays accurate, and all the processes need to go through the same compliance validation, you remove a lot of human errors. Additionally what you do if your laptop with the excel spreadsheets gets lost in a train?
- Does the solution save time?
The system must reduce the production period and save time, in order for you to focus on strategic matters. Ask the vendor to provide share with you what updates are in the roadmap and what has been improved in the last months. You want to work with a dynamic vendor, that is striving to offer delightful experiences for the human capital.
- Will this product reduce costs in my business?
The new acquisition has several financial implications. This is why you must reflect on the following budgetary aspects:
a. Initial costs,
b. Operating costs,
c. Time period
d. Annual savings.
For the last one think how much does it cost an hour of work of your HR personnel and how many hours such HR solutions are saving monthly.
- Will the employee data be secure?
Having the employee data secured in a safe and secure place, protected and encrypted is a must. Have you done a security test to the vendor of choice?
- Can I benefit from dynamic reporting?
Smart business relies on making decisions quickly based on data. Managers, Admins, HR, Finance teams improve their operations based on them.
- Will this be running in the cloud or on-premise?
We definitely recommend cloud HR software, however, if your company is bigger than 250 employees, you might consider on-premise licensing.
- Does the solution be able to adjust according to our policies?
Companies differ by country, by industry. You need a provider that can customize the software according to the policies, processes, behaviors, and legislation. This one is a punch in a face to many solutions as flexibility is not easy to facilitate.
Tip: We really want our customers to take strategic decisions. You will not switch the software every two weeks. Investing in the due diligence for your research will pay off.